In small teams, employees understand the challenges their colleagues face. When the team is large or the company works remotely, no one knows what other people are doing.
In such cases, it happens that employees spend a long time solving a task that their colleagues have previously completed. If teams shared experiences, they would save time.
For example, the sales department was tasked with holding industry email list webinar to teach clients how to use the company’s product. The employees spent a lot of time on organizational issues: selecting and testing the platform, choosing equipment, creating a presentation. The date of the webinar had to be changed.
The sales team didn’t know that another team had already held a webinar last month. The team had the necessary equipment and had already selected a platform for the online meeting. The head of PR had several product presentations that could be used in the webinar.
If the employees had taken advantage of the help of their colleagues, there 5 reasons to choose online advertising would have been no need to move the date of the webinar.
Solution to the problem
1. Create a common space for storing documents. For example, in cloud storage, you can create folders for each department, where employees will add documents and presentations. You can create a knowledge base in which information and files will be sorted.
2. Develop a structure for company chats. To enable employees to share experiences, you can create team chats for departments and general ones for the entire company.
Reason #4: The team’s work is not planned correctly
Typically, the product owner sets a task and delegates it to department managers. The managers then distribute the tasks to employees.
The manager understands what he wants to get, and the employees trust review understand what needs to be done. But neither the manager nor the employees see the whole picture.
The time it takes to complete tasks can be delayed because the team cannot see the entire path from point A to point B.
Solution to the problem
1. Decompose tasks. They say that you should eat an elephant one piece at a time. Indeed, it is important to break large tasks into subtasks. Then set deadlines and assign responsible employees. This will help you see what stages need to be completed on the way to the goal.
2. Use convenient services for decomposition . You can use special services that easily and clearly display the priority of tasks. This way, everyone in the team will be able to see the dependencies between the stages of work.
